Southwest Publishing Employment Opportunities  


  Accounts Payable Specialist Summary/Objective
The main function of this position is to process payables as well as maintain and research account payable records.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Key in vendor invoices and credit memos.
2. Responsible for reconciling vendor statements.
3. Manage sub-ledger.
4. Responsible for reimbursements.
5. Respond to credit request from vendors.
6. Assign vendors in correct naming convention.
7. Maintain W-9 and vendor files.
8. Reconcile payroll benefit deductions.
9. Reconcile purchase orders to invoices.
10. Responsible for filing of open and paid invoices.
11. Match checks to invoices for mailing and scanning.
12. Research and close open POs at end of month.
13. Research and close receiving issues on invoices to be entered.
14. Research AP pending issues at end of month and make accruals as needed.
15. Review freight bill of ladings and make sure all are entered.
16. Back-up to check deposits daily.
17. Write checks and reconcile checks to be processed daily.
18. Assist others in the department with check writing.
19. Research credit card accounts for accounts payable approval.
20. Perform month end close procedures as needed. Dates may vary depending on the month.
21. File and send 1099s following the end of the calendar year.
22. Backup the receptionist position.
23. Positive Attitude and work well with peers/coworkers and vendors.
24. Other duties as assigned.

1. Ability to apply knowledge of Generally Accepted Accounting Principles and Cost Accounting Standards.
2. Ability to adapt to new and different computer programs and software to enable efficient data gathering and analysis.
3. Ability to research, compile, analyze and interpret data.
4. Good written and verbal communication skills.
5. Proficiency in Excel and Microsoft Office products.
6. Ability to analyze and reconcile complex accounts and reserves.
7. Detail oriented.
8. Ability to work independently under minimal supervision.

Supervisory Responsibility
This position has no supervisor responsibility.

Physical Demands
Physical demands require the ability to sit for long periods, bend, stoop, and grip. This job requires ability to move about the plant without limitations.

Position Type/Expected Hours of Work
This is a full-time position expected to work normal office hours with extended hours as needed to complete the duties of the position.

Required Education and Experience
1. Bachelors degree in Accounting/Finance or equivalent experience
2. Ability to perform the functions of the job typically acquired with 3 or more years of experience

  DATA PROGRAMMER Data Programmers are responsible for all aspects of data processing workflow management. This includes data analysis, conversion, manipulation and output.

 Read and follow complex job processing instructions.
 Plan and execute a data processing workflow.
 Receive, analyze and manipulate data using third-party and in-house software.
 Work with data in a variety of formats including Access, Excel, comma-delimited, xml and fixed
 Write scripts using C++ syntax to perform data transformations.
 Create digital layouts for variable data printing in Quadient Inspire Designer.
 Prepare files for output to a wide range of printing devices.
 Perform quality assurance checks for all work.
 Work closely with the customer service team and production staff.
 Serve as technical support for all projects worked on.
 Stay current with regulations pertaining to the printing and mailing industry.
 Performs other duties as required.

Required Skills/Abilities:
 Working knowledge of Microsoft Access, Word, Excel and Adobe Acrobat.
 Proficiency working in a Microsoft Windows environment.
 Strong verbal, written, and interpersonal communication skills.
 Strong analytical skills.
 Excellent organizational and detail-oriented skills.
 Intrinsically motivated and have a strong commitment to quality.
 Ability to plan and prioritize projects.
 Ability to work alone as well as in a team environment.
 Experience with VB.Net, C# or C++.
 Experience with Anchor Software or Quadient Inspire is a plus.

Education and Experience:
 High School Diploma or GED required; a degree and/or 2 years experience in a related IT field

Physical Requirements:
 Prolonged periods of sitting at a desk and working on a computer.
 Must be able to lift up to 15 pounds at times.
 Visual acuity and the ability to visually distinguish color in order to do layout and design
work for printing is required.

  Production Worker Southwest Publishing and Mailing is seeking Production Workers for all shifts at its printing and mailing company. Shifts at Southwest Publishing are unique in that they allow time off for family by working a rotating 3-day schedule one week and 4-day schedule the next week.

Southwest Publishing prides itself on helping our employees to achieve their top pay through commitment to our employee's training and ability to get pay for performance.

Must be drug-free and pass a criminal background check.

Eligible for a $250 attendance bonus at 60 days and $250 attendance bonus at 6 months.

Shifts -

Days A - Sun, Mon, Tues, alternating Wednesdays from 5:45 a.m. - 5:30 p.m.

Days B - Thurs, Fri, Sat, alternating Wednesdays from 5:45 a.m. - 5:30 p.m.

Nights A - Sun, Mon, Tues, alternating Saturdays from 5:45 p.m. - 5:30 a.m.

Nights B - Wed, Thurs, Fri, alternating Saturdays from 5:45 p.m. - 5:30 a.m.

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